How to copy Microsoft Excel data to Microsoft Word

After entering data into a Microsoft Excel spreadsheet, you can copy that data and paste it into a Microsoft Word document. Copying and pasting the data in Word can save you time as you don't have to create a blank table in Word and re-enter everything.

Copy data from Excel to Word

1. In Microsoft Excel, select the cells containing the data you want to copy to the Word document.

• How to select one or more cells in a spreadsheet program.

2. Right-click the highlighted cells, select Copy in the pop-up menu, or press the Ctrl+C keyboard shortcut.
3. In Microsoft Word, right-click the location where you want to paste the Excel data.
4. In the Word desktop application, in the pop-up menu, under Paste options, select your preferred method for pasting, or press Ctrl+V on the keyboard.

In Word Online (the web version), in the pop-up menu, select the Paste option to paste the data. You can also press Ctrl+V on the keyboard.

Formatting of copied data

After copying the Excel data into a Word document, you may need to change its formatting as the font size and type may change to the defaults set in Microsoft Word.

• How to change the font color, size, style, or type in Word.

The copied data is automatically displayed in a table in your Word document. The width of the columns in the new table may need to be adjusted to fit the data correctly.